accounts receivable clerk

Posted on April 23, 2024 by Employer details Diamond Hotels Management Inc.

Job details

*POSITION OVERVIEW:* Your overall responsibility is for the accurate and timely day-to-day processing of accounts receivable items to ensure records are accurate and up to date for all companies within Diamond Hotels Inc. This includes Holiday Inn Express-Sault Ste. Marie, Quality Inn & Conference Centre Kingston Central, Comfort Suites Kingston Central, Delta Hotel by Marriott Kingston Waterfront, Aqua Terra, Holiday Inn Express & Suites Kingston, Kingston Frontenacs, and any future company associated with Diamond Hotels Management Inc. *DUTIES & RESPONSIBILITIES:* * Perform day to day financial transactions by accurately verifying, coding, posting, and recording accounts receivable data * Set up direct billing accounts in compliance with company policies and procedures * Receive and post incoming payments * Prepare and send out invoices to clients * Facilitate payment of invoices due by sending bill reminders and contacting clients * Respond to billing inquiries, verify discrepancies, and resolve client billing issues * Send out and follow up on chargebacks * Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted * Reconciling cash taken from front desks * Preparing bank deposits, run bank errands and other pick ups * Reconcile daily tip outs from Aqua Terra * Data entry for Delta daily sales reports * Complete daily payment spreadsheets * Provide general administrative office support as required _*The above areas of responsibility are intended to describe the essential nature and level of work to be performed. *_ _*They are not all inclusive and may be amended from time to time.*_ *QUALIFICATIONS:* · Well-developed organizational and excellent time management skills with the ability to prioritize * 1-2 years' accounting experience with a thorough understanding of the A/R cycle * Sage experience is an asset. * Detail-oriented approach with the ability to multi-task and manage large volumes of documents * Ability to work under pressure and meet deadlines in a fast paced and dynamic environment * Computer literate with Intermediate knowledge of Microsoft Excel * Ability to work collaboratively within a diverse multicultural team environment * Ability to handle multiple responsibilities and assignments in a demanding environment while meeting deadlines * Must be available to work during general office hours on a part-time basis. Monday morning availability is a must, with flexibility for the remaining hours. * Must have reliable transportation to run bank errands and other pick ups. Job Type: Part-time Pay: From $45,000.00 per year Benefits: * Company events * Discounted or free food * On-site parking Schedule: * 8 hour shift * Monday to Friday Work Location: In person