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administrator, database

Title posted on indeed.com - Database Administrator

Posted on November 06, 2025 by Employer details Bissell Centre

Job details

*Job Purpose* We are seeking a detail-oriented and collaborative *Database Administrator* to manage and maintain our Raiser?s Edge database. This role plays a key part in supporting our fundraising and community engagement efforts by ensuring our data is accurate, accessible, and effectively leveraged. You?ll handle both the strategic side of database management and the hands-on work of data entry, import, and clean-up. In the early stages, data entry and maintenance will be a significant part of the role, with opportunities to streamline and automate processes over time. The ideal candidate is a systems thinker who enjoys solving puzzles, understands how accurate data supports strong relationships, and is comfortable shifting between detailed data tasks and big-picture process improvements. The ideal candidate has strong technical skills, enjoys solving puzzles, and understands the role accurate data plays in building strong relationships with donors and community allies. Duties and ResponsibilitiesDatabase Administration (50%) * Administer Raiser?s Edge (RE 7.96), including user permissions, table maintenance, and database integrity. * Develop and maintain queries, exports, and reports to support fundraising, communications, and finance. * Collaborate with internal teams and external vendors to optimize data workflows, including gift entry, campaign tracking, and donor segmentation. * Conduct regular data audits and implement validation protocols to support accurate gift coding and high-quality internal reporting. * Ensure data compliance with CRA and funder reporting requirements, including proper receipting, record retention, and audit preparedness. * Provide strategic input on data structure, system workflows, and process improvements to enhance fundraising, donor stewardship, and financial reconciliation. * Support system integration and automation initiatives between Raiser?s Edge and third-party platforms (e.g., email marketing, donation processing, financial systems). * Develop and maintain documentation on data management protocols and fundraising database standards; provide internal support through ad-hoc training and cross-team guidance. Data Entry and Gift Processing (50%) · Accurately enter and maintain donor and gift records, including batch processing, constituent updates, and acknowledgment tracking. · Monitor incoming donations to ensure accurate campaign, fund, and appeal coding. · Produce tax receipts and acknowledgment letters in accordance with CRA and organizational policies. · Reconcile monthly donation data with the finance team to ensure accuracy and completeness. · Perform ongoing data hygiene tasks such as deduplication, record cleanup, and formatting standardization to maintain database health. Qualifications *Education and Experience* * Post-secondary diploma or degree in data analytics, information systems, or a related field ? or an equivalent combination of education and experience in database administration or fundraising data management. * Minimum 2 years of hands-on experience with Raiser?s Edge in an administrative or data management role, including creating queries, entering gifts, and maintaining constituent records. * Demonstrated experience implementing data integrity protocols, performing audits, and supporting reporting. * Proficiency in Microsoft Excel, including experience with imports/exports and basic formulas. * Experience with Super Importer Exporter (SIE) plug-in considered a strong asset. * Experience working in a fundraising or development office is an asset. * Familiarity with email marketing or CRM integrations is an asset. * Experience developing dashboards or visual reporting tools is an asset. *Knowledge, Skills, and Abilities* * Deep understanding of fundraising databases and donor engagement lifecycles. * Proven ability to identify and resolve data inconsistencies and improve system workflows. * Strong analytical thinking and the ability to translate te