executive assistant
Posted on May 02, 2024
by
Employer details
CultureLink Settlement and Community Services
Job details
*Job Posting *
Job title: Executive Assistant Hours: 35 hours per week
*Start/end date: As soon as possible - March 31, 2025 with possibility of extension*
*Reports to: Chief Executive Officer *
*Posting Date: May 02, 2024 *
*Reference Number: CLNU-2024-08 *
*Deadline to apply: Open until filled *
CultureLink is a Not for Profit Charity settlement and community organization with 35 years of experience in developing and delivering services to meet the needs of diverse communities. Passionate about providing innovative services, we adapt to changes and create new programs that best respond to and address our clients? specific needs.
Our team of more than 70 staff members, speaking more than 30 languages, is dedicated, knowledgeable, and multicultural. We serve around 10,000 participants on average each year.
Our services connect cultures to build welcoming communities. We assist newcomers looking for employment, help families navigate the school system, and provide youth with the skills necessary for bright and successful futures. We support refugees and bring together new and established Canadians.
*Job Summary:*
The Executive Assistant will support the Chief Executive Officer (CEO), Director of Finance, Board of Directors and, when necessary, the Senior Leadership Team, performing in a manner that demonstrates high level of professionalism, and confidentiality at all times. The ideal candidate will be a highly organized focused individual who thrives in an energized work environment to provide outstanding support, demonstrating flexibility and composure when faced with managing multiple conflicting priorities with multiple stakeholders.
In person work will be required primarily at CultureLink?s main office located at 2340 Dundas St. West. In person work at CultureLink?s other locations, will be as required.
CultureLink offers a very competitive compensation package which includes attractive salary, contributory RRSP and comprehensive health benefits.
*Duties*
*Executive Support *
· Support the CEO, Director of Finance, and, when necessary, Senior Leadership team with preparation for events, meetings, internal and external communication funder, media and other stakeholder engagements
· Assist and manage the CEO?s calendar, scheduling appointments and coordinating meetings with external and internal stakeholders as appropriate
· Act as a liaison between the executive and all stakeholders, scheduling and meeting potential partners and or stakeholders on behalf of CEO, compiling minutes, reports and recommendation of next steps
· Maintaining continuous line of communication with CEO with regards to day to day tasks, identifying and discussing non-routine tasks
· Prepare, format and assemble a variety of materials, including agenda, presentations, meeting minutes, reports, manuals, organizational policies and other documents, letters and correspondence for the Chief Executive Officer, Board of Directors and senior leadership team
· Preparation and timely submission of expenses with appropriate allocation
· Analyze incoming and outgoing memoranda, submissions and reports, preparing and co-ordinating the preparation and submission of summary briefs and reports to the Board of Directors
· Organize staff meetings with support from Management team, engaging staff through involvement throughout stages
· Organize Annual General Meeting and other agency-wide events
· Other duties as assigned by CEO or Director, Finance
*Administrative Support *
· Receive, review and prioritize internal/external communications, referring materials as appropriate, handling matters on own initiative and following up on outstanding items, keeping CEO in the loop as needed
· Support the organization and maintenance of human resources records, partnership and organizational related documents physically and electronically; support the administration of health benefits
· Liaise with Management team to create and maint
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LocationToronto, ON
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SalaryNot available
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9263736818
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