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testing, adjusting and balancing (tab) technician for heating, ventilating and air conditioning (hvac)
Title posted on indeed.com - HVAC Administrator Bookkeeper
Posted on May 13, 2024 by Employer details Tesmor Climate Services Ltd.
Job details
TESMOR CLIMATE SERVICES LTD. HVAC ADMINISTRATOR *Job Description* Tesmor Climate Services is a well-established HVAC company based in Concord, ON which is actively seeking to fill a new position. Website: www.brusanhvac.com We are looking for a HVAC Administrator for our Service Department to support our Service Manager and other office staff. *Candidates must have:* · 1-2 years experience/knowledge in a similar role, experience in HVAC/construction required · Bookkeeping skills and experience · Proficiency with various programs (Microsoft Office, SAGE accounting (required), WINTAC, Service Box) with propensity for learning new programs · Highly organized and able to handle multiple tasks simultaneously · The ability to work independently, have time management skills and can work well with all levels of management and personnel · Professional, punctual, and customer-centric oriented · Aptitude for problem solving · Strong oral and written communication skills · Detail-oriented and a high degree of accuracy *Duties:* · Carrying out clerical duties such as: answer a moderate volume of incoming calls, relay those calls, transfer to voicemail/take detailed messages if necessary, and handle customer issues as required, responding to emails · Perform general administrative tasks: co-ordinating purchase orders, timesheet processing, organizing receipts, matching packing slips to supplier invoices · Processing of work orders including reading them, inputting pricing info into them & invoicing the appropriate company. Any discrepancies must be relayed to the appropriate technician or service manager. The Work Orders must be filed after they have been invoiced. · Performing bookkeeping tasks with Sage50 software such as invoicing, monitoring accounts receivable and collection calling, accounts payable · Maintaining general office files, including job files, vendor files, and other files related to the company?s operations. · Process weekly technician timesheets including matching the hours to the Work Orders. · Order new HVAC parts, keep track of parts ordered and match parts that are ordered to customer invoices. Incorporate part pricing into invoices. · Registering and managing warranty claims online or through phone with various suppliers. · Handle and manage scheduling for regular maintenances of buildings we look after. Maintaining an excel sheet with the schedule & continuously update it. · Handle scheduling for service calls and installations for our technicians. · Assist the service manager with dispatching technicians, utilizing GPS software as an aid. · Daily processing of mail which is delivered/small packages. · Monthly office consumable orders to Staples/Office Cart · Open to learning new software that may be attained to integrate the accounting portion with processing of work orders. *What We Offer:* Competitive Salaries Benefits and RRSP plan Comfortable office working environment Office staff which is friendly, understanding & very knowledgeable in the HVAC field *Required Experience:* Office Administration - 5 year minimum Strong computer proficiency HVAC /Construction background - 3 year minimum *Education Requirement:* Secondary School (Required) Post-secondary Education is an Asset (Bookkeeping, Accounting and/or HVAC) *Language Requirement:* English (Required) Ability to speak Italian is an asset Job Type: Full-time Job Type: Full-time Pay: $60,000.00-$65,000.00 per year Benefits: * Company events * Dental care * Extended health care * Life insurance * RRSP match * Vision care Schedule: * Day shift * Monday to Friday Experience: * Bookkeeping: 5 years (required) * HVAC Admin: 2 years (required) * Sage 50 Accounting Software: 2 years (required) Language: * English (required) Licence/Certification: * driver's license (required) * Gas (preferred) * air conditioning & refrigeration license (preferred) Work Location: In person- LocationVaughan, ON
- Salary$60,000 to $65,000YEAR annually
- Terms of employment Full time
- Start date Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9277587909
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