administrative assistant Verified This job was posted directly by the employer on Job Bank.

Work setting

• Construction

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Evaluate daily operations
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services

Additional information

Transportation/travel information

• Willing to travel regularly
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner