executive assistant
Title posted on CareerBeacon -
Executive Assistant I
Posted on
June 28, 2024
by
Employer details
TD Bank
Job details
Work Location:Toronto, Ontario, CanadaHours:37.5Line of Business:AdministrationPay Details:We're committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.Job Description:Service Excellence:This role will provide administrative support to the SVP, Corporate Development, Enterprise Strategy & Decision Support and Investor Relations GroupManage efficiently in a multi-tasked environment and ensure deadlines are met.Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc. video conferencing etc.).Consistently exercise discretion in managing correspondence, information and all matters of confidentiality, escalate where appropriate.Efficiently manage expectations/concerns through strong communication skills, both verbal and written.Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required.Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, etc.).Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.Assist departmental cost/expense management, including reporting, reconciliation and forecasting.Contribute fully to the business by leading, supporting and managing annual event planning such as off-sites, town halls, employee appreciation and other ad hoc events such as conferences.Operational Effectiveness:Ensure the optimal level of customer service and professionalism is provided.Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, schedule and organize meetings and travel, manage calendars, create and maintain files, and perform other executive administrative assignments as required.Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities).Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team.Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.Teamwork/Support:Be an effective resource and flexible in adjusting to changing work priorities of the executive(s).Participate fully as a member of a team supporting the executive(s), and contribute to a positive work environment.Keep executive(s)/immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.Support the executive team by continuously developing knowledge in own area.Support the broader team for key programs such as Roadshows preparation including travel arrangement.Job Requirements Working knowledge of Microsoft Office, including Word, ExcelExcellent knowledge and proficiency in PowerPointExceptional organization skillsAble to work in a fast-paced environmentProactive and flexible to work in a changing environmentExcellent written and verbal communication skillsInvested in personal development and growingDemonstrated professionalism, exercises good judgment and discretionCreative and enjoys problem solvingDemonstrated ability to build strong relationships and works well with othersDemonstrated ability to deliver legendary customer service - 5 year(s)Microsoft Office - 5 year(s)Organizational skills - 5 year(s)*Posting Closes July 12th, 2024*Who We Are:TD is one
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LocationToronto, ON
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SalaryNot available
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CareerBeacon
#2090294
Advertised until
2024-07-28
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